Design & Logistics

Behind every successful event is one fundamental element: outstanding management. Any professional who has planned an evening event for their company or as a fundraiser knows how many details are involved.  Hiring professionals that have experience doing events benefits you by avoiding the pitfalls that could allow your event to become a disaster.

Although some do-it-yourselfers have the talent to hire vendors, manage logistics and handle the tasks of running the event during the festivities, it is often not the case. Whether the event is directed by a novice, or one of our experienced event planners, you will need to intentionally decide how to handle this component of the event.

From Vision to Actuality …

Our staff thrives on the creativity involved in customizing equipment set-up and event design to our clients’ needs.  We want everything to be new and different, to take advantage of a venue’s features in an exciting way.  One of our goals is to present equipment options and configurations with enough innovation to keep people talking.  For our part, the most interesting aspect of planning is implementing novel and enjoyable events for our clients.

Special Event Rentals can help bring your vision to life by helping you design, layout and plan your event.  We start by having a professional site review with a rental expert, and then design your event on our CAD system.  Once this step is complete, Special Event Rentals will be able to show you 3-D renderings of your event. The idea is to put creative ideas together on CAD, and then see them come to life on site. The process of site analysis, measurement, CAD design and review helps ensure the everything is set the way you want it, that it all fits on the site, provides you the security that the set-up will go exactly as planned.

Event Logistics

Event operations and logistics is where the time spent planning the event comes together in the execution of the event.  Once the design is complete, we need to develop an install and take-down plan.  Depending on the size of the event and the location, it can be relatively simple, or intricately involved.  Some event sites have limited entry times, or difficult access.  Other events have multiple truck loads of equipment and require multiple skill sets for setting up tents, electrical equipment, lighting and heating. All these issues are dealt with by the site review and are addressed before set-up begins.  For local venues, Special Event Rentals brings expert knowledge of local sites to ensure excellent execution of the set-up plan.